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Fire Safety Procedures and Record Book
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Health and Safety Procedures and Record Book
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Food Safety Procedures and Record Book
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Health and Safety Policy
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Accident Book
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Risk Assessments
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Contractors Indemnity Forms
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Extract Ventilation Cleaning Records
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Pest Control Records
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Lift Reports
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Drinking/Swimming Pool Water Results
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Water Tank Cleaning Records
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Eyebolt Test Records
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Portable Appliance Testing Records
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Swimming Pools Operating Manual.
MEETING WITH GENERAL MANAGER
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Plan audit with delegated personnel and appointment times
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Discuss the Hotel’s Management Organisation Chart – please prepare same illustrating Senior Managers and Departments only.
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Discuss your completed Basic Information Sheet.
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Discuss the Safety Department’s current file and any outstanding Government Health Department Activity.
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Discuss compliance with “The Managers Safety Guide”.
DEPARTMENTAL AUDITS
These commence in the Meeting Room - discuss relevant manuals
FIRE SAFETY AUDIT
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Availability/Maintenance of detection equipment
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Type of System
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Availability of Sprinklers
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Alarm Systems/Panels
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Type of Detectors
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Kitchen Suppression
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Test/Evacuation Records
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Check of all Records
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Generator Test Frequency
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Frequency of Drills and Evacuation/recorded
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Training
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Check all Training Records/Methods
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Means of Escape/Signage
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Clear emergency procedures
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Exit Routes
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Emergency Lighting
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Elimination of Fire Risk
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Emergency Cut off Points
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Protected Service Ducts
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Flammable Storage Areas
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Arson/Fires/False Alarms in 3 years (lessons learned and acted upon?)
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Time for Fire Crew to arrive
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Self Closing Bedroom Doors/Corridor Doors?
HEALTH & SAFETY AUDIT
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Risk Assessments
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Window Safety
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Risk Assessments
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Legionella – Control?
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Staff Accommodation
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Audit Outside Perimeter and Roof
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Asbestos
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Boiler House/Laundry
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Lighting Levels
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Locking Hazardous Areas
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Releasing People Stuck in Lifts
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Water Sanitising Systems
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Drainage/Refuse “Chilled Refuse Areas”
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Electrical Safety
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PCBs Transformers?
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Audit Workshops and Lift Motor Rooms
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Training
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First Aid Training
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Chemical Safety Training
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Set up of Safety Committee?
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Records/Maintenance
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Crisis Management
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Legionella Systems
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Hotel Vehicles/Insurance/Safety
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Accident Recording and Investigations
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Cleaning of Extract Ventilation Systems
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Health & Safety Policy
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Discuss Health & Safety Policy
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Discuss Emergency Plans and Crisis Manual
FOOD SAFETY AUDIT
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Temperature Control
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Check use of Thermometers and Temperature Logging/Recording
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Cleaning/Sanitising
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Audit of all Kitchens/Stores/Bars/Restaurants/Changing Rooms/Loading Bay and Staff Restaurant/Kitchen
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Cleaning Chemicals
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Cleaning Schedules/Cleaning Contractors
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Training
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Check all Food Safety Training Issues
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Procedures and Records
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Medical Checks for Staff
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AFM/AFP History
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HACCP
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First Aid Equipment
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Food, Safety and Environment Committee?
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Pest Control/Structure
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Pest Control in house or contractor?
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Structural Surfaces
SECURITY AUDIT
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Room/Guest/Staff Safety
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Check all issues relating to guest/room safety
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Panic Buttons at Reception? Linked to Security
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Luggage Security/Concierge/Ticketing
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Evacuation Plan
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Emergency Plan
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Housekeeping Room Procedures
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Housekeeping Key Procedures
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Patio Door Security/Window Security
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CCTV/External Lighting
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Check Provision of same
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Cash Systems/Records
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Electronic Data Storage
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Key Control
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Incident Logging
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Cash Transit/Wages
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Training
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Check all Training Records
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Routine Patrols
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In house or contractors
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Patrols carried out?
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Patrols recorded and incidents discussed
LEISURE AUDIT
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Alarms/Signage
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Water Quality and Lab Checks
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Life Saving Equipment
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Plant Room Safety
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Life Guarding
Use HFC Checklist.
Childrens’ Playgrounds?
Outside Contractor running Gymnasia?
Check Accident Records
DEBRIEF WITH GENERAL MANAGER
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Discuss main points only (HODs to take detailed notes during the Audit)
b) Consider serious incidents and capital expenditure requirements.
